en-Project Administration Assistant

15/11/2019

Date limite: non communiquée

Description du poste:

  • Location: Guinea
  • Conakry Division: Program Management
  • Status: Local National Employee
  • Position Number: 19:231


The Project Administration Assistant will provide office administrative and operation support to the IFES-Guinea field office.

Job Responsibilities:

MAJOR DUTIES AND RESPONSIBILITIES:

  • Support program logistics, event preparation, monitoring and implementation of activities under direction of supervisor;
  • Provide support in the preparation of programmatic and financial reports and maintenance of files and records,
  • Provide support in the implementation of field procurement,
  • Keep abreast of important news and trends related to key program areas,
  • Provide general administrative support to the office, including copying and filing program documents,
  • Attend meetings at request of supervisor and take meeting minutes,
  • Maintain contact with partners and other stakeholders,
  • Other duties as assigned.
SKILLS and SPECIFICATIONS
  • The ability to remain organized while handling multiple tasks under tight deadlines;
  • Ability to complete tasks with supervision;
  • Excellent communication skills in French and English in order to be able to work with IFES program and administrative staff to identify and resolve issues.
  • Willingness to adhere to all principles of confidentiality.
  • Must value operating in a collaborative and cooperative environment.
  • Ability to show initiative, good judgment, and resourcefulness.
Qualifications:

EDUCATION and QUALIFICATIONS

  • Bachelor's Degree in relevant field required.
  • 0-2 years' of experience working with international NGOs.
  • Prior experience organizing events and logistics;
  • Working level proficiency in Microsoft Office products including Word, Excel, PowerPoint and Outlook.
LANGUAGE SKILLS: Proficiency in English and French language required.

TRAVEL: Travel may be required.PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

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